Proper Saving of your Resume

When saving your resume, choose a name that is simple and one that does not reference a specific title or industry.  For example:  JaneSmith.doc tells a different story than JaneSmithEA_resume.doc or JaneSmithMarketing.com. It is always a good idea to leave out titles such as Executive Assistant or Administrative Assistant for many reasons but the most obvious one being that you do not want to limit yourself to that title. If you’re applying for an Executive Assistant position but your resume reads JaneSmithAdminAssistant.doc, that might be misleading and automatically disqualify you as the interviewer might assume you lack the experience as an Executive Assistant. In addition to this, sending a resume as JaneSmithAdmin.doc may lead companies to think you have multiple resumes and that you are applying to many different kinds of jobs.  If that is the case, they may feel you aren’t sure which direction you truly want to go and may pass over your resume.

Having multiple resumes is fine but don’t let your resume’s file name give that fact away.  Companies prefer to hire people whom they believe are most focused on obtaining the positions they have available. Moral of the story: adding titles or industries to your resume’s file name can send the wrong signal.

Another Tip on Saving your Resume

When sending resumes for Executive Assistant positions make the content in the resume focused on the job at hand.

Resumes should be as relevant as possible when it comes to matching the experience to the job description.  Be honest and accurate about what you did in all of your past jobs, but don’t try to be a generalist or take a shotgun approach as someone who has done a little bit of everything (unless the job you are applying to specifically calls for that).

The best Executive and Administrative Assistant resumes are the ones that focus most closely on Executive and Administrative Assistant duties.  Calendar management, travel coordination, gatekeeping, compiling expense reports, monitoring emails, and keeping track of your bosses’ time should be repeated as many times on your resume as possible.  That is the only way companies will know for sure that you are relevant and dedicated to the Executive and Administrative Assistant positions you are applying to.